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Executive Board Meeting Minutes
November 19, 2002
Bone Student Center
Illinois State University
Members in attendance
Orlo Austin, Kathy Facenda, Sue Swisher, Bill Bushaw, Kathy Johnson, Kathleen Webster, Mark Holysz, Rhonda Cors, Colby Sellers, Tynia Kessler, Jone Zieren.
Meeting began with Formula Committee report submitted by Terry Jackson, not present. Jone Zieren spoke on behalf of the committee. All issues still in the discussion phase. Commission meeting is scheduled for the end of January. Tentative recommendations are to replace FY02 Pell Grant amount of $3,750 with FY03 Pell Grant amount of $4000 for the MAP start-up in FY04. This will result in savings of $6 million. Also suggested replacing the FY02 tuition and fees with FY03 tuition and fees at 95% of the total value. Committee is also recommending the same level of funding for MAP.
Treasurer's Report - Sue Swisher
Cash flow report provided for 7/1/2002-11/15/2002 along with an updated Budget report for 7/1/2002-6/30/2003. Current values for Scudder account is $59,361 and Merrill Lynch is $90,448.93. Motioned to approve the report by Kathy Facenda; seconded by Kathy Johnson. Motion passed.
Secretary's Report - Mary Shaw
Minutes submitted from the August 7, 2002 meeting. Minutes approved with clarifications to MAP suspension bullet and President's Report regarding student success stories. Jone Zieren motioned for minutes to be approved with changes noted; Rhonda Cors seconded. Motioned passed.
Rules and Operations Committee - Bill Bushaw
Bill discussed timetable detailed in committee's written report. A positive note for FY03 were the National Guard recipient letters arriving early. This allowed the schools to service the students better than in past years with letters arriving right at the start of school. Bill reviewed the rule changes proposed in the report. Highlighted the proposed change in the current limit of 16 hours for public institutions to 19 hours limit for MAP. Mark indicated that the state is studying the funding needed for the additional hours. Jone clarified for other members present that currently Community Colleges already have the ability to receive payment for greater than 16 hours. Orlo Austin indicated that this limit does not give incentive for those progressing quickly towards degree completion, in light of the 5th year loss in MAP funds. Bill asked that the proposal to fund MAP at clock hour schools be moved to a studying situation until funds are approved for the greater than 16 hours at public institutions. Additional changes recommended to ISAC for the application and certification process for MTI/ former DeBolt/ITEACH programs. Extensive discussion by members on questions regarding the special education fees waivers and the change to mandatory fees or "all" fees including the student insurance fees.
Financial Aid Awareness Committee (FAAM) - Kathy Johnson
Written report submitted. Host site training occurring today. Almost 70 FAAM sites with the expectation that they will soon exceed that number. Media kits will be going out soon. Volunteers needed to do presentations at FAFSA completion sites. There are a few conflicts in scheduling (i.e. the Oswego sites). Orlo asked that we send a request for volunteers out to the list-serve, post the current presentations available, and list the sites and dates currently scheduled. Some sites, such as Aurora , have combined tax preparation and FAFSA completion. See web site for information at: www.taxassistance.com . With the increase in transfer and community college students, the focus of FAAM is really moving more year round. Shawn Warden has made great stride in breaking back into the Chicago public schools. The Governor-Elect wants to double the number of FAAM sites and target early awareness.
Colby Sellers brought up the idea of submitting the activities of the FAAM Committee for consideration for a NASFAA award.
Meeting broke for lunch at 12:15 p.m.
Meeting resumed after lunch with Orlo Austin's request to review the finding on College Goal Sunday. Kathleen Webster attended the invitation on College Goal Sunday, as Kathy Johnson was unable to attend due to childcare reason. Kathleen indicated the following findings:
Mary Shaw asked Mark Holysz about the state's perception of this program. Mark stated that there were concerns about the former ties to USA group. ISAC is currently checking into the proposal closely, researching the website. There were concerns on some of the intake information such as student's social security numbers and what that would be used for. Kathleen Webster indicated that this information was optional and ILASFAA could choose to not request that data. Both Kathleen Webster and Kathy Johnson indicated that they could manage this within the current FAAM committee, funneling the funds through Sue Swisher into the ILASFAA accounts.
Bill Bushaw asked what type of budget or funds would be needed to move forward on the publicity. The board members had concerns about restrictions or limitation on ILASFAA participation. Orlo Austin indicated that it was difficult to determine a downside for this proposal. Mary Shaw asked what commitments did ILASFAA agree to in receiving funds for the planning grant proposal should the Board approve participation. Kathleen Webster indicated that there didn't appear to be any restrictions. Orlo Austin stated that the Board approval would be contingent upon additional review if any conditions were determined. Al Hogan and Eddie will still be involved, but due to connection with ISAC, Kathy Johnson and Kathleen Webster will lead the proposals.
Jone Zieren motioned that ILASFAA pursue the grant proposal; Rhonda Cors seconded. Five votes approved. Two votes abstained.
Northern Region - Ken McGhee - not in attendance; written report submitted.
Chicago Region - Paula Luff - not in attendance; no written report.
Southern Regional Coordinator - Tynia Kessler
Written report submitted. Goals are to attend the committee meetings and schedule a regional meeting.
Vice President Senior Public - Jone Zieren
Meeting of the Senior Public on Thursday and Friday this week at U of I. No written report submitted and no new business at this time.
Executive Vice-President - Rhonda Cors
ILASFAA audit held last week with a few recommendations submitted in the written report. Tynia motioned for approval of the audit; Jone Zieren seconded. Motion approved.
Board members reviewed the conference program and made minor changes to the agenda. Kathy Facenda asked about the format for Sunday evening and the newcomer recognition. Rhonda indicated that Sunday event would be informal and the newcomers would be linked up with a board member for introductions.
President-Elect - Colby Sellers
No written report submitted and no new business to address.
Past President - Kathy Facenda
No written report. Kathy brought up the nomination process for the election. Nomination deadline is this Friday. Kathy made a plea for everyone to give serious consideration to ILASFAA members that would be willing to run for office. Meeting next Monday to finalize the election ballot. Kathy indicated that the election process needed to be finalized in time for the new President Elect to attend the NASFAA Leadership training.
President's Report: Orlo Austin
Attended the meetings for President's Counsel, the Conference Program Committee at U of I, and the Formula Committee at Heartland Community College . Personal issues for Mary Deathridge has warranted adding MaryBeth Maloney as co-chair for the committee. Orlo also attended MASFAA but the Illinois numbers were low. Orlo thanked Colby Sellers for chairing the state meeting at MASFAA. Colby also thanked ISAC for supplying the food serve at the meeting.
Colby Sellers and Kathy Facenda gave an update from the committee form by Orlo Austin in August to review the web-site proposals. Colby and Kathy gave an overview of the proposal and additional data from ATAC. It was the committee's recommendation that the Board discuss approval of the ATAC proposal. Jone Zieren felt that due to such a large cost investment that a vote needed to be put forth. Jone motioned that the appropriate board members move forward on finalizing the contact with ATAC for the ILASFAA web-site proposal; Mary Shaw seconded. Motioned passed.
Colby Sellers brought up the idea of a book drive to be coordinated in conjunction with the April conference. He mentioned that most conferences have some type of donation or fundraising activities for attendees. Several members present were interested but did not want to add another burden to Rhonda Cors' plate. Colby and Rhonda will check into the possibility of such a project and who might be available to coordinate.
Orlo Austin asked each board member to research student success stories for the conference. Orlo will provide a template to follow for the stories.
Date for the January meeting tentatively set for Monday and Tuesday, January 27th and 28th in Itasca.
Rhonda Cors motioned for the meeting to adjourn; Kathy Facenda seconded. Meeting adjourned at 4:34 p.m.